Under Construction. Ask a question if you don't see the answer here and I'll add it. #events on Slack or events@nova-labs.org
Send an email to events@nova-labs.org with a description of the events and we'll talk about it from there. However, it would be far wiser, if you stop by the lab and spoke to one of the events committee co-chairs about your events and how to make it work in our community. It is not as easy as it looks folks.
Types of Events at Nova Labs: Classes (paid), Meetups (free), Fairs, Markets/Swap Meets, Rentals, Private Meeting, Internal Meeting
Note: If your event requires use of Nova Labs tools
For room rental information contact events@nova-labs.org
Note that whenever possible, the Orange Bay should not be rented. Also note that time periods which overlap with Nova Labs evening events should be avoided.
Payments are due in advance as soon as possible, usually about 2 weeks before the rental, except where this does not make sense.
Example text: Your room has been tentatively reserved but is not yet confirmed. Please confirm your reservation by paying via the donate button on the website. http://www.nova-labs.org/donate/
NOTE: We also accept payments via Paypal at accounting@nova-labs.org.
Programs for Scouts, groups and charities
The student should pay for the materials cost, not Nova Labs and not the instructor, as it should be built into the class fee. NL should not need to reimburse you directly for materials as it’s already built into the cost—so no more receipts, etc., it’s easier for everyone.
The only reason we separate materials costs out on the Instructorform is so that you aren’t taxed on that amount for income (assuming you’re itemizing). Thus, if you bought materials for your class, report it on the form.
The correct process for moving an event is to send an email to events@nova-labs.org. - Add what you know so far to your event email. If you are not sure of the details, send your event/class idea and get a bit of mentorship - An automated system has been tried and failed for this process. That's because most people need mentoring. I submit our full calendar and our success as evidence that this process works. - If you know exactly what you want to do, send the date, time, and details of your request - A placeholder is possible but can be bumped
If you have rights as events host on meetup, please, please DO NOT create events without permission of the events team. You are not supposed to have this permission, but this has been changed by meetup for the class of people. I'm going to wait and see if it is corrected before adjusting who has this permission. A situation where 35 people can throw up an event is not one I'd like to relive. In fact, it was several new events that appeared that alerted me to this new change. Please, I beg you to not create contention by putting things up there or moving your events around. That is something that I have worked hard to keep at a minimum.
The correct process for moving an event is to send an email to events@nova-labs.org. The correct process for deleting an event is to cancel it, but leave it on the calendar, then notify events@nova-labs.org. This is really critical if there may be refund requests.
Disclaimer: Instructors and stewardship coordinators are permitted to cancel an event, in addition to Events (events@nova-labs.org). However, whoever cancels an event shall take the following actions prior to cancelling an event in meetup: Notify the attendees of event cancellation via the “Contact attendees” feature in meetup for the event and provide instructions to the attendees for submitting a refund request using the Events Refund Request form (https://www.nova-labs.org/events-refund-contact/).
It is recommended, as a courtesy to attendees, that whoever cancels an event, whether an instructor, stewardship coordinator, or Events, that the person submit a completed refund request form on behalf of the attendees and inform the attendees of the refund request submission.
Events process:
We recommend, but do not require slides. A wiki page depicting the agenda, resources, etc is also highly recommended but not required. Note that some stewards may require both and events works with the stewards closely.
Ad Hoc training is where the instructor teaches a student one-on-one. This is done only under very special circumstances when approved by the steward. This training option is reserved for experienced makers only.
Payments for Ad Hoc Training
Click on the yellow Donate button. Enter Cost of Class.
Click on Donate with a Credit Card Click on "Provide more info about your donation:" Type in the class code, name, and date Example: "WW:<Sign off name> Ad Hoc <date>" Enter credit card information to pay. Enter credit card information Click on Donate Now A receipt will be sent to your email immediately - If anyone needs a receipt, then there is a receipt book in the front desk brown cubbies.
Food: (Ask for delivery or we'd be happy to pick it up for you)
Cafe Sano, Phone: (703) 391-2100 Menu: https://www.cafesano.com/catering/
Santinis, https://mysantinis.com/catering/ Phone: (703) 481-3333
Chef on Wheels, Phone: (571) 665-5174 Menu: https://www.chefonwheelsva.com/menu
Brown Bag, Phone: (571) 665-5455 Menu: brownbagonline.com
Willard BBQ in Reston is maker favorite. https://www.dcbbq.com/
The Deli in Herndon does 20 foot subs and platters: http://www.thedeliva.com/home.html
Chipotle in Reston using DoorDash. Chipotle is actually a huge hit. Suggest the 3 meats option.
We have worked with Joe's Pizzeria in Sterling. We got the Baked Ziti (2 types), salad, garlic bread, and a few pizzas for a very nice price there. There were many compliments and an abundance of food for the low price we paid. (Ask if they will deliver to Reston)
Taco Bama's in Vienna is well worth in for innovative Mexican: https://www.tacobamba.com/menus/
And you can never go wrong with pizza. For our member meetings, we make it a bit special with Gregorios Trattoria which serves many different types of interesting flavors. http://www.gregoriostrattoria.com/main-menu/ Pizza Hut is right across the road though and they deliver. Address: 1821 Wiehle Ave, Reston, VA 20190. You must order online overnight for very large orders! Recommend you calculate based on the Large pizza with 8 slices. Get enough for 2-3 slices per person.
Note: We do have the buffer warming pans, serving spoons, burners, plates, cups, silverware here, but some restaurants will include those as part of the order so be sure to ask.
Don't forget your vegetarians!
A key-member only benefit is the ability to reserve any sized room for a private meeting. By default, such meetings are private and NL members may not attend unless stated otherwise. Frequency should be reasonable. Reasonable is undefined, is based on common sense, and is at the discretion of the events team. The goal is to say yes to your request unless it interferes with other events or makers.
Sample email regarding this: Good news. The room is available on Friday, August 24, 7-9:30pm.
Stipulations/events guidance:;
Caution: rooms remain available and can be booked by others up to and until a FIRM reservation request is received by events@nova-labs.org. An inquiry about a room availability is not a firm reservation so availability may change if we do not hear back from you in a timely manner.